In business, information management and Knowledge Management solutions are not just about gathering data but also about creating and sharing knowledge. However, sometimes, it becomes quite difficult for businesses to choose between Information Management and Knowledge Management. Well, the decision can be made simpler if you know the right difference between both. Considering the same, here in this article, we have differentiated both Knowledge and Information management systems on the basis of a few factors. So, let’s get started.
What is a Knowledge Management System?
The knowledge management system is software that can help organizations to manage and share information. It is a system that helps to store and organize information in order to make it easily accessible, searchable, and relevant. This Knowledge Platform software tool helps organizations manage the information and knowledge of their employees.
A KMS consists of three parts:
- The Database (Knowledge Base),
- The Environment, And
- Management Tools.
What is Information Management System?
An information management system (IMS) is a set of tools that help to manage information. These include information management software, data storage, and processing. The aims of IMS are to increase productivity and business efficiency by automating the routine tasks of data collection, analysis, and reporting.
Aims of IMS are also to increase innovation and creativity by enabling employees to share ideas with colleagues in real-time without being interrupted by emails or other interruptions. This way, they can communicate more effectively and get more ideas from their colleagues.
Major Difference between Information Management and Knowledge Management
Core Business
Information management is the core business of an organization. It is the task of a company to collect, organize, and disseminate information. Knowledge Management Solution is the core business of a company to understand and make sense of information.
Field Of Study
Information management is a field of study that deals with the collection, storage, and dissemination of information. The Knowledge Platform is a field that deals with the creation, storage, and dissemination of knowledge.
How Is Knowledge Captured?
The two are not mutually exclusive, but it’s important to note that they are distinct concepts with different aims and objectives. In Information Management, knowledge is captured by capturing data from different sources or from observation; in Knowledge Management, knowledge is captured by understanding what data exists or what information exists in a given context.
Flow Management:
Knowledge Management Solution is about managing the flow of knowledge. Information Management is about managing the flow of information. We all have different ways to manage information, and there are many different types of information management systems (IMS).
Managing The Database
A knowledge management system (KMS) can be thought of as an automated way to create and maintain a database of information, while an information management system (IMS) is a more human-centric way to organize and manage that database.
Content Organizing:
In this context, Knowledge Platform focuses on organizing the content that exists in the organization’s databases. In contrast, IMS focuses on organizing content into digestible pieces for users who need it at specific times or for specific purposes.
Each platform has its own features and usage. It depends upon your Business requirements which one you like to choose.