By very modest estimations, most of us spend almost one-third of our whole life at our workplaces. So, it’s really important the state it’s in.
It can be a big open space or a collection of small cubicles, but maintenance of the office space plays an important role in the comfort level, and it may surprise you, but on productivity too. So, it’s undeniably a factor in organizational success in the long run.
If you neglect it, the maintenance will cost considerably more. Leaving these small things aside can create larger risks within the company. Office maintenance makes the workplace aesthetically pleasing and eco-friendly and keeps the employees motivated, helping them learn this new etiquette.
Any facility management is now seen as a proper development for enabling and expanding the business, and office management is a crucial part of this management. It can manage various offices, buildings, workplaces, etc., with the same core principles.
So, here are 5 things you should always consider carrying out your monthly maintenance in the office:
- Take professional help
The most valuable maintenance tip is to meet the problem at its budding stage and don’t let it get worse. And for that, professional help is always better.
They are trained to do what they do. So, their efficiency will be hard to match with some DIY kits. But, to save enormous financial losses and ensure a steady workflow, office maintenance done by pros is a small price.
Surface repairs or DIY fixes are temporary. So don’t be fooled by their low price. You will pay the rest by wasting a lot of time, and even then, the chances of spending a large sum of money on repairs in the near future are pretty high.
So, it’s a much better idea to get the help of a specialist and get insurance. Then, you’ll easily recover the costs through the longevity of the repairs.
- Cleanliness is necessary
Clean and tidy office space not only looks good and provides far better hygiene but also deeply affects the employees and their performances. Some studies have shown that it can enhance employees’ cognitive capacity by almost 60%.
It also terminates thousands of bacteria and microscopic organisms that can spread various diseases at any time.
So, instruct your employees to use cleaning materials like disinfectant wipes and liquids to clean the electronic equipment they regularly use.
A decent fridge can save a lot of food and save you from god-awful smells that are especially likened to mice and many insects.
Install some high-quality cabin air filters and regularly clean them to keep the office space clean from dust, pollens, and many other microbiological things that can be harmful.
Select vacuum cleaners with HEPA filters; they’re much better at stopping pollutants and allergens. Use microfiber mops for chemical-free cleaning.
Always empty trash bins, and focus on clean desks. You can consider making checklists for various areas in the office as well.
- Change is the only constant.
Keep the office layout fresh and introduce something new intermittently.
Extend the open areas if you can, replace old computers with modern ones, and take feedback from others to start things off.
Paint the walls afresh once in a while, as it makes a visible difference. Also, many happy colors like orange and yellow increase productivity.
Also, consider changing your plumbing, ACs, electrical wirings, and decorative choices from time to time to keep things new and increase the power to produce.
- Some other small things
There are some small details that you should never overlook in the process of office maintenance.
Look around your office and look for architectural flaws in things like the roof, walls, emergency exits, and even other constructions outside the building.
Check the plumbing occasionally, including the water supply system, soiling, waste pipes, and sewage.
Always keep an eye on fire safety. So always get up-to-date smoke and fire alarms, sprinklers, and most importantly, fire extinguishers.
Look after your HVAC system. Check the heating, vents, and air ducts while doing maintenance. And also, check the lighting, which can be a source of huge trouble if overlooked.
- A touch of nature
Nature always calms us down and provides our eyes some respite among all the modern amenities. Adding a bit of mother nature won’t harm your office.
A bit of green would be soothing to the eyes, and also, the plants can detoxify the air naturally, improving the mood and mental health of all in the workspace.
Also, you can do some natural ASMR. Play natural sounds like the chirping of birds or a running stream. These generally result in positivity, peace of mind, and being perfect sources of rejuvenation.
Proper office maintenance not only helps in productivity but also impacts the physical and mental well-being of the employees. So, the 5 aspects detailed above can be instrumental in your organization’s progress.